Meeting Room Information
All meeting room requests must be made online at https://heightslibrary.org/meeting-rooms/.
Reservation requests are pending until approved by the library and will be approved or denied within 4-7 business days. ALSO: Please be aware that requests made on the weekend will not be seen or processed until the work week.
Rooms can be reserved up to three months in advance.
Decisions on meeting room use are subject to review by the Board of Library Trustees.
Library programs take precedence over all other scheduled meeting room events.
The library assumes no responsibility for personal belongings.
The library reserves the right to close in the event of an emergency and will refund all fees where applicable.
Library meeting rooms will be made available at no charge to all nonprofit organizations, religious organizations (must have a permanent place of worship outside the library), school-related organizations or other groups approved by the director.
Proper documentation of non-profit status must be presented. Please provide us with your 501(c)(3) documentation (click here for a sample) or proof of registration with the Ohio Secretary of State’s office (click here for a sample) after making your reservation; you will receive an email confirmation. Organizations affiliated with the school district, government, or other libraries may also have the fee waived. Exceptions can be made at the discretion of the Director.
The use of meeting rooms for private organizations and personal gatherings will be allowed for a fee of $30 per hour per room. A refundable $100 deposit will be charged per reservation, and a check will be reissued from the library after the event via mail as long as the customer follows the meeting room guidelines posted on the library website. An additional fee may be assessed if damages to the room exceed the $100 deposit.
To reserve the rooms for private social events (such as birthday parties, family reunions, or baby showers) customers must be residents of Cleveland Heights or University Heights and have a library card in good standing.
Heights Libraries accepts cash, checks, money order or credit card payments (Visa, Mastercard and American Express). Checks can be made out to Cleveland Heights-University Heights Public Library. Meeting Room payments by cash or check can be dropped off at any of our Heights Libraries branches or mailed to the address below.
Attn: Meeting Rooms
2345 Lee Road
Cleveland Heights, OH 44118
All fees are due no more than two weeks after the reservation has been submitted, and no closer than two weeks to the event, whichever comes first. Fees will be returned only if cancellation is received at least one week prior to event.